ABOUT SHAPE
SHAPE is the real estate investment, development and management company leading some of the largest and most exciting projects in North America including The Amazing Brentwood, The City of Lougheed and RC at CF Richmond Centre.
Through our fully integrated platform, SHAPE specializes in complete neighbourhoods with a top-calibre mix of shops, restaurants, residences, entertainment and a complete range of daily services on rapid transit. By executing on every stage of the real estate process, from land acquisition to property management, we are able to collaborate more efficiently, work seamlessly and perform at the highest level. Every SHAPE property reflects lasting vision, bold creativity and obsessive attention to detail.
Our projects are complex, our vision is simple: deliver social and financial value for generations. With a proven ability to raise the bar across our diverse portfolio of assets, we build on where we’ve been to push the edge of better: for industry standards, quality of life and return on investment.
ABOUT THE ROLE
Our Corporate Operations team is committed to providing the best resources, information, and guidelines for employees of SHAPE while being instrumental in the organizational development and direction of human growth. The successful candidate will report to and support the Payroll Manager and work closely with the corporate accounting and the operations team.
We are looking for someone with high attention to detail to assist in the payroll process. The ideal candidate will understand payroll and accounting concepts in order to process payroll in a timely manner, run reports and reconciliations as needed, and assist in maintaining related policies and procedures. They will also be comfortable reviewing and understanding federal and provincial regulations to ensure we are in-compliant while working with our third-party integrated payroll software.
PRIMARY JOB RESPONSIBILITIES
- Assist in preparing and processing full-cycle semi-monthly payroll in a timely and accurate manner for over 200 employees (salary, hourly, commissions). Work with managers to review and approve timecards, overtime, vacation, etc.
- Review payroll and resolve any discrepancies prior to transmission to ensure accuracy of all information in a timely manner
- Work with the Corporate Accounting Manager to review and verify expense reports, ensuring the reports are in- compliance with the expense policy to be submitted and paid on a semi-monthly period
- Update and maintain accurate employee records in our HRIS, including all changes that are payroll related
- Administration of Employee Group Benefit Plan, including accurate employee records and status changes with our insurance providers; assist in preparing monthly reconciliation reports, identifying discrepancies, and correcting any gaps or missing deductions
- Assist in preparing and ensuring all payroll related remittances and filings are completed in a timely manner including EHT, EI, CPP, WCB, and other tax forms as required
- Process information for onboarding new hires, resignations, and terminations. Send ROE to Service Canada electronically and provide copy to employee
- Administer appropriate calculations for special payments and final pay for terminated employees
- Assist the accounting department and other managers with required special reporting data and audits
- Reconciliation of payroll-related accounts and GL accounts on a monthly basis
- Assist in preparing for month-end, year-end process and annual T4 summaries for review
- Assist in completing year-end government remittance and reporting as required
- Assist in internal and external audits as required
- Manage RRSP/TFSA/DPSP enrollments to payroll to ensure contributions are set up accurately for an employee. Understand how the group plan works and provide clarification to employees if they have questions
- Provide high-end, timely and confidential customer service to all internal and external stakeholders regarding their inquiries and concerns
- Ensure key payroll metrics are captured and reported on in a regular and timely manner. Assist with the financial management of payroll & benefits by identifying trends and/or irregularities in cost and/or usage of various programs and recommend actions to address
- Ensure compliance with all provincial and federal regulations including the Employment Standards Act and Tax authorities in provinces that SHAPE operates in (currently BC and AB)
- Research best practices of payroll & benefit trends while providing recommendations to continuously improve our processes
QUALIFICATIONS
Required Knowledge, Skills and Abilities
- Strong organizational, critical thinking, and time management skills
- Knowledge of payroll related legislative requirements, including CRA and ESA
- Strong numerical aptitude and attention to detail with the ability to handle multiple priorities with high level of accuracy
- Strong verbal and written communication skills
- Works well under pressure, capable of handling multiple tasks with simultaneous deadlines and taking accountability
- Uncompromised ethics and integrity; understand the importance of confidentiality
- Demonstrate initiative and ability to work independently as well as in a team
- Must be legally eligible to work in Canada
Required Training and Experience
- Certified Payroll Compliance Practitioner (PCP) is required or working towards a designation
- Minimum of 2 years of hands-on full-cycle experience in payroll processing
- Experience with ADP Work Force Now is required or similar payroll software
- Experience and knowledge with Canadian federal & provincial employment laws and regulations
- Experience with time and attendance systems an asset
- Advance in Microsoft Office Suite (advance in Excel is an asset)
WORKING CONDITIONS
SHAPE’s corporate office, located in the downtown Vancouver business district, is where the successful candidate may expect a comfortable and collaborative work environment in a modern office setting.
Salary Range: $50,000-60,000/year