Contract Administrator (12 months Maternity Leave Coverage)
ABOUT SHAPE
SHAPE is the real estate investment, development and management company leading some of the largest and most exciting projects in North America including The Amazing Brentwood, The City of Lougheed and RC at CF Richmond Centre.
Through our fully integrated platform, SHAPE specializes in complete neighbourhoods with a top-calibre mix of shops, restaurants, residences, entertainment and a complete range of daily services on rapid transit. By executing on every stage of the real estate process, from land acquisition to property management, we are able to collaborate more efficiently, work seamlessly and perform at the highest level. Every SHAPE property reflects lasting vision, bold creativity and obsessive attention to detail.
Our projects are complex, our vision is simple: deliver social and financial value for generations. With a proven ability to raise the bar across our diverse portfolio of assets, we build on where we’ve been to push the edge of better: for industry standards, quality of life and return on investment.
ABOUT THE ROLE
The Contract Administrator role will act as a support to various team members in the development, planning + design, construction and warranty departments with many valuable opportunities for learning and growth. We strive to provide a collaborative environment where each employee is encouraged to contribute to our process, discussions, planning and culture. To succeed in the role, the candidate must be self-motivated, ambitious, organized, and have strong time management skills.
Primary Job Responsibilities
- Draft, coordinate and facilitate the execution of purchase orders, construction contracts and consultant contracts
- Assist with compiling of the Request for Proposals (RFP’s)
- Coordinate and process invoices and progress draw applications
- Reconciliation of accounts to ensure internal accounting system reflects that of the external vendors/consultants
- Work closely and communicate effectively with internal finance department to ensure proper financial information is maintained
- Organization of documentation and file maintenance: responsible for ensuring filing system and records are kept up to date and organized
- Assist with the development and implementation of standardized department practices, identify department needs and improve workflow by creating best practices. Communicate and direct these changes to project teams
- Provide general administrative support including mail and courier coordination, corporate credit card reconciliation, travel bookings, and organizing team meetings/functions
Qualifications
Required Knowledge, Skills, and Abilities
- Strong organizational and communication skills
- Excellent customer service skills, positive attitude and welcoming disposition
- Highly motivated and driven to execute on team goals and directives
- Ability to drive multiple tasks with competing priorities while maintaining attention to detail
- Proficient in MS Office (Word, Excel, and PowerPoint)
- Bring a positive, collaborative and helpful attitude to the role
Required Training and Experience
- Legally eligible to work in Canada
- 3-5 years of previous experience in a similar role
Salary Range: $60,000-65,000/year