ABOUT SHAPE
SHAPE is the real estate investment, development and management company leading some of the largest and most exciting projects in North America including The Amazing Brentwood, The City of Lougheed and RC at CF Richmond Centre.
Through our fully integrated platform, SHAPE specializes in complete neighbourhoods with a top-calibre mix of shops, restaurants, residences, entertainment and a complete range of daily services on rapid transit. By executing on every stage of the real estate process, from land acquisition to property management, we are able to collaborate more efficiently, work seamlessly and perform at the highest level. Every SHAPE property reflects lasting vision, bold creativity and obsessive attention to detail.
Our projects are complex, our vision is simple: deliver social and financial value for generations. With a proven ability to raise the bar across our diverse portfolio of assets, we build on where we’ve been to push the edge of better: for industry standards, quality of life and return on investment.
ABOUT UPTOWN
Uptown is more than a shopping centre. It is an artfully designed social gathering place—a vibrant hub for commerce and culture where people can shop, dine, work, and, in the future, live. Centrally located and easily accessible, Uptown serves as a focal point for Greater Victoria, offering the Island’s premier mix of shops, restaurants, and entertainment.
Uptown takes pride in operating to the highest of standards. From day-to-day operations to the year-round care of its lush landscaping and public spaces, every detail is thoughtfully maintained to create an exceptional experience for visitors, tenants, and the community.
ABOUT THE ROLE
SHAPE is seeking to hire a full-time Administrative Assistant for Uptown located in Victoria, British Columbia. This position will be reporting directly to the General Manager on site and will be responsible for performing and overseeing a variety of property specific administrative duties. Applicants for this position should be detail-oriented, self-motivated and have a desire to work in a dynamic and collaborative team while wanting to contribute to the smooth functioning of a large and busy retail operation. The successful applicant must be a self-starter, motivated with a positive outgoing attitude. A number of tasks will be asked of this person and being able to work at a fast pace is welcomed.
Primary Job Responsibilities
- Assist with organizing and maintaining lease files and documentation
- Help coordinate vendor and tenant insurance requirements (OHS, WCB, etc.)
- Process expense reports and support credit card reconciliations
- Provide support with utility billing and reconciliation tasks
- Assist with basic IT-related requests and coordination
- Help manage parking programs for office and retail areas
- Support tenant coordination by preparing and updating documents
- Prepare and format presentations and supporting materials
- Assist with basic copywriting and business writing (emails, notices, and internal communications)
- Perform general office duties such as mail distribution, couriers, filing, scanning, and archiving
- Respond to inquiries and direct them to the appropriate team members
- Take meeting notes and assist with preparing minutes
- Help maintain office supplies and place orders when needed
- Assist with coordinating meetings, including room bookings and catering needed
Qualifications
Required Knowledge, Skills, and Abilities
- Positive, high-energy attitude with a flexible and adaptable approach
- Strong communication and interpersonal skills, with the ability to engage effectively with a variety of internal and external stakeholders
- Demonstrated conflict resolution and critical thinking abilities
- Effective time management skills, with the ability to prioritize tasks and work both independently and within a team environment
- Proficiency in Microsoft Office Suite and Adobe programs
- Experience with business writing, reporting, and presentation preparation
Working Conditions
As the Administrative Assistant at Uptown, located in Victoria, BC, you will be part of Uptown’s property management team. Please expect a comfortable and collaborative work environment in an office setting.
Salary range: $50,000-52,000/year